Calendar
XBuddy Calendar gives everyone in your organization one place to see what’s happening and what’s due. It is a platform-free app — available to all users regardless of pack — because scheduling and deadlines cut across every role. Alongside classic events, it surfaces a unique Due view that pulls in tasks and approvals with deadlines, so nothing slips because it lived in another app.
Who uses it: literally everyone — a project member checking today’s agenda, a manager scheduling a meeting, or an approver seeing which requests are due this week. Because Calendar reads from Tasks, Projects, and CRM meetings, it becomes the single timeline of your commitments.
Key Features
- Three views of your time: Month, Agenda (chronological list), and Due (deadlines)
- Create events with title, time, location, attendees, and notes
- Due view aggregating tasks and approvals that have a due date
- Meeting scheduling with attendee invites
- Event sharing and visibility control
- Links from CRM meetings, Tasks, and Projects appear inline on the calendar
- Available to all users (platform-free — no pack required)
- AI insights on meeting load and calendar conflicts via the Project PM assistant
- Workflow automation for calendar events (reminders, follow-ups)
Important features
Full feature reference
| Nav item | What it does |
|---|---|
| Calendar (Month view) | The default grid showing events by day across the month. Click a day to create an event or click an event to open it. |
| Calendar (Agenda view) | A chronological, scrollable list of upcoming events — a fast “what’s next” read without the month grid. |
| Calendar (Due view) | Aggregates tasks and approvals that have a due date onto the timeline, turning the calendar into a single deadline dashboard. |
| AI Hub | Run the Project PM assistant’s calendar-related insights (meeting load, conflicts) and review suggestions. |
| Workflows | Automation for calendar events — send reminders before a meeting, create follow-up tasks, or notify on schedule conflicts. |
| Settings | Configure default view, working hours, event categories/colors, sharing defaults, and calendar permissions. |
Integration points
| Connects to | How the data flows |
|---|---|
| Projects & Tasks | Tasks with a due date surface in the Due view; clicking one opens the task. Milestones can appear as calendar markers. |
| Approvals | Approval requests awaiting you with a deadline show in the Due view so nothing expires unnoticed. |
| CRM | Meetings booked against a contact or deal appear on both the CRM activity timeline and this calendar. |
| Communications | Meeting invites and reminders can be delivered through connected channels. |
Related AI agents
| Agent | What it does |
|---|---|
| Project PM | Analyzes meeting load and calendar conflicts, flags over-booked days, and suggests rescheduling to protect focus time. |