Payroll
XBuddy Payroll turns HR data into paid, compliant salaries every cycle. It reads employees, attendance, and approved leave from HR, applies your salary structures and variable-pay rules, calculates statutory deductions, and posts the result to the General Ledger — all with an audit trail.
Compliance is built for Vietnam out of the box: progressive Personal Income Tax (PIT) with proper tax brackets, social-insurance (BHXH) reconciliation, PIT monthly forms, and annual PIT finalization. You can simulate a run before committing, adjust individual salaries, and route the posting to the right GL accounts.
Vietnam PIT is progressive, not flat. XBuddy applies the correct tax brackets to each employee’s taxable income. Verify your Salary Structures and Accounting Mapping before your first live run.
Key Features
- Payroll runs that pull employees, attendance, and leave automatically
- Salary structures and reusable salary models
- Variable pay rules (bonuses, commissions, allowances, deductions)
- Payroll simulation to preview a run before committing
- Salary adjustments for individuals mid-cycle
- Accounting mapping that posts payroll to the General Ledger
- Vietnam compliance — progressive PIT, BHXH reconciliation, PIT forms, PIT annual
- Payslip generation published to the Self-Service Portal
Important features
Full feature reference
| Nav item | What it does |
|---|---|
| Overview | Payroll dashboard — upcoming run, total payroll cost, headcount, and compliance status. |
| Payroll Runs | Create, review, and finalize payroll runs pulling live HR/attendance data. |
| Payslips | Generated payslips per run, published to the Self-Service Portal for employees. |
| Salary Structures | Define pay components (base, allowances) and their tax treatment. |
| Payroll Simulation | Preview a full run’s gross/deductions/net without committing. |
| Salary Adjustments | Apply individual mid-cycle pay changes with an audit reason. |
| Variable Pay Rules | Configure bonuses, commissions, allowances, and deductions. |
| Salary Models | Package salary structures into reusable models assigned to roles/grades. |
| Accounting Mapping | Route payroll expenses and payables to GL accounts for posting. |
| Payroll Compliance | Central view of statutory obligations and their status. |
| PIT Forms | Monthly Personal Income Tax declaration forms. |
| PIT Annual | Year-end PIT finalization reconciling withheld vs. progressive liability. |
| BHXH Reconciliation | Reconcile social-insurance contributions against the payroll base. |
| Reports | Payroll cost, tax, and compliance reports with CSV export. |
| AI Hub | Run and review Payroll AI agents on runs and compliance data. |
| Workflows | Automation rules for payroll events (run ready, anomaly detected, deadline). |
| Settings | Payroll configuration — periods, tax parameters, feature toggles, roles, and data scope. |
Integration points
| Integrates with | How |
|---|---|
| HR | Employees, attendance, and approved leave feed each run; leave days deduct from pay. |
| Accounting | Finalized runs post to the General Ledger via Accounting Mapping. |
| Finance | Payroll cost ties into department budgets and cash-flow planning. |
| Self-Service Portal | Payslips are published to employees; bank details from profiles drive disbursement. |
| Performance | Variable pay can reference performance/commission outcomes. |
Related AI agents
| Agent | What it does |
|---|---|
| Payroll Assistant | Checks run readiness, flags anomalies in gross pay vs. the prior period, monitors overtime and salary-band drift, and surfaces compliance reminders before finalization. |