Limits, troubleshooting & FAQ

When does UOM conversion actually run? Only at the boundaries: buy (Goods Receipt) and sell (Goods Issue). Stock on hand is always held in the base unit, so transfers, adjustments, and stocktakes need no conversion.

Which costing method should I use? FIFO values issues at the oldest cost layers; AVCO uses a moving average; standard uses a fixed cost. Set the default in Settings and override per item in the item master.

How do I track expiry? Enable lot/batch tracking on the item. Each receipt records a lot with an expiry date, and Inventory → Lots surfaces expiring batches.

What is three-way matching? It compares the purchase order, the goods receipt, and the supplier bill (quantities and prices) so you only pay for what you ordered and received. Mismatches are flagged in 3-Way Matching.

Can I hold stock in multiple warehouses? Yes. On-hand is tracked per warehouse (and optionally per location/bin), and Transfers move stock between them in the base unit.

Where do COGS entries come from? When stock leaves via Goods Issue (or is consumed in Manufacturing), XBuddy calculates COGS using the item’s costing method and posts it to Accounting automatically.