Stock adjustments

A stock adjustment document corrects on-hand for damage, loss or found stock, with an approval step. Stock changes only when the document is posted.

When to use

Use it for a controlled correction of a few items with a reason. For a full count of a warehouse use Stocktaking.

Open /inventory/stock-adjustments. Permissions: inventory:read to view, inventory:stocktake to create or change quantities directly, inventory:approve for approval.
Entries post to Accounting when the adjustment is posted.

Choose the warehouse, add items with the new or changed quantity and a reason.

Send the draft for approval. The approver reviews quantities and reasons.

The approver approves it or rejects it with a comment; a rejected document goes back to be fixed.

Post the approved document. Only now is on-hand changed and the accounting entry created.

Cancel a document that is not posted any more; void a posted one to reverse it.

Status	Meaning	Who moves it
Draft	Being prepared; no stock effect.	Creator.
Submitted	Waiting for approval.	Creator.
Approved / Rejected	Decision recorded.	Approver.
Posted	On-hand changed and entry created.	Authorised user after approval.
Cancelled / Voided	Dropped before posting, or reversed after posting.	Creator or approver.

Write a specific reason (“water damage, 3 pcs”) — it is the audit trail.
Nothing changes until posting; do not expect stock to move at approval.
A recurring variance means a process problem; fix the cause, not just the number.
Do not use an adjustment to receive purchased goods — use a GRN.